Free resources to assist you with your university studies! Today’s e-mail technology uses the store-and-forward model. All Caps: Never write the email text in CAPITALS. When you are walking, do not avoid eye contact. Check the content thoroughly, the attachments and the recipient’s address before sending the email. There are certain rules which are to be applicable while writing email. Sending an email to someone is very easy, people need little training to learn how to do this. Disclaimer: This is an example of a student written essay.Click here for sample essays written by our professional writers. Emails are Not For: Remember that your official email account should not be used for any personal communication. High Speed. (most email providers scan emails for viruses on your behalf). Email is not real-time communication, though some people assume it is. Beware of Your Tone. So let us find out some advantages and disadvantages of an email to know more about email. Same rule applies to the high priority option. Any opinions, findings, conclusions or recommendations expressed in this material are those of the authors and do not necessarily reflect the views of Email etiquette is some sort of unspoken ground rules of writing emails and if you don’t know the etiquette of writing emails by now, then there is … Home Economics: Food and Nutrition (CCEA). If you decide to pursue a career in the corporate world -- for example in banking, the technology sector, or phone center support services -- developing appropriate business manners is key to the all-important goal of fitting in and being accepted. To make sure using speakerphone won’t lower the quality of the call in any way, obey the speakerphone etiquette. Fresh Skills 157 N Main St Suffolk VA 23434 United States. Sign in, choose your GCSE subjects and see content that's tailored for you. Make proper paragraphs according to the things to be discussed or communicated. Most people prefer brief emails rather than long, wordy messages. Company Registration No: 4964706. The e-mails, though beneficial in our day-to-day life, has got its own drawbacks that are off late coming to the fore. If you use the option repeatedly, after a while people will start ignoring your mails. Actually the advantages and disadvantages of email are clear here. So, it becomes necessary for us to check out the benefits and harmful effects of this popular tool used on the Internet. 8. Following the email etiquette rules will help you to send an effective message. English Language It can also know as netiquette i.e network etiquette. Disadvantages to Outlook Rules Automated Routing: ... Not all e-mail systems support automatic routing to folders. Because of this, people often prefer to contact friends and … Think before Sending – The proverb ‘look before you leap’ should be remembered over here (‘look’ before your email ‘leaps’ to the recipient’s inbox!). Focusing on the content of the email the writer must carefully choose their words to avoid giving the wrong impression or offending the reader. Generally speaking, phone etiquette states that speakerphone shouldn’t be used when making business calls. Attachments: Take utmost care that any unnecessary file or image has not been attached by you. Using “Hey,” “Yo,” or “Hiya” isn’t professional, no matter how well … Email Over Postal Mail - Some Advantages and Disadvantages of Email over postal Mail or traditional mail are as follows. A company needs to implement etiquette rules for the following three reasons: Professionalism: by using proper email language your company will convey a professional image. Written on: July 14, 2020. Advantages and Disadvantages of Email. Because of smartphones, email is on you wherever you go. Advantages and disadvantages of using email. It may give them a pleasant start to their day. Both you and the person receiving the email must have an email address and access to a computer or device that can access the Internet. Remember, the business mails are different from your casual mails or forwards. Wrong use of these may not only affect the understanding of the receiver, as to what you want to communicate, but might also give a bad impression about your company. The business emails should be precise, crisp and to the point, and easily understandable by the recipient. The language and presentation of your emails gives the reader a very strong impression of your professionalism and general abilities. The creation, transmission and storage of e-mail takes place, only when the connection with this e-mail architecture is established. 9 AM to 7 PM EST. While traditional postal service takes time. Language: Use right spellings, punctuations and grammar. Computers themselves aren’t 'green', but email offsets some of the damage by reducing the environmental cost of contact. Share top tips and best practice so they have some guidance as to what an effective email looks like. In person, most people are personable and likeable, and even tactful and diplomatic when necessary. This system will help the receiver while replying about disagreement or changes in a particular point. This series explores the advantages and disadvantages of using email and text messages in the workplace and helps explain times when neither are appropriate. By Alan Margulis Sunday, February 02, 2020. Remote Access Disadvantages; Install Internet Protocol Version 4; HOMEPAGE STYLE. The benefits of e-mail are huge in number. It makes exchanging information and documents so much easier than the archaic, ancient ways of the past (looking at you, fax!). If you write point-wise, number the points. 3. large attachments can annoy customers and even bring down their e-mail system. Protection from liability: employee awareness of email risks will protect your company from costly law suits. No guarantee the mail will be read until the user logs on and checks their email. Disadvantages of Email The e-mails, though beneficial in our day-to-day life, has got its own drawbacks that are off late coming to the fore. For most conversations, you will keep your messages short and to the point too, as it is common for person’s eyes to get tired from looking at a computer screen. Disadvantages The recipient needs access to the internet to receive email. Firstly, brush up on your professional email etiquette.Secondly, use the mnemonic W.A.I.T. This series explores the advantages and disadvantages of using email and text messages in the workplace and helps explain times when neither are appropriate. The business writing formats benefits and disadvantages of the three primary business writing formats are described below:- A memorandum is a formal define that it is the way of communication that enables corporations to connect with their workers. Use it only if it’s really very urgent or important. The electronic transmission of mail allows you to send formatted text and images to someone else with an email address. Copyright © 2003 - 2021 - UKEssays is a trading name of All Answers Ltd, a company registered in England and Wales. Misusing cc and bcc is a great way to annoy colleagues, but this breach of email etiquette also has a more serious consequence. Also, don’t use URGENT/IMPORTANT in the subject line or even in the body text. Introduced on Psychology Today’s blog as a way to help teens think before they email, I think it has fantastic workplace applications as well. The subject should easily tell the receiver what the email is about. Some Advantages of Email Over Postal Mail are: Email delivers message within seconds. WAIT stands for: Wide audience, Affect, Intent and Today.Think of it as a high-tech version of looking before you leap. Of course, there are advantages and disadvantages of this. Keep It Brief. Setting up rules, although not difficult, does require a degree of technical knowledge/skills, and there are "tricks" to learn, such as the importance of ordering your rules correctly, that need to be well understood in order to make automatic routing work appropriately. Disadvantages. Info at your fingertips This will ensure better, easy and quick understanding of what you want to communicate. It has changed the medium of communication. Now, be concise and to the point while you write the mail and at the same time, make sure you don’t miss any point. Emails are free to send -so long as you have an email account and a connection to the Internet. *You can also browse our support articles here >. Stoke Newington; Islington; WE’RE NOW OPEN; December 17, 2020 by . Earlier, the e-mail system was based on Simple Mail Transfer Protocol (SMTP) mechanism, a protocol used in sending the e-mails from one server to another. Email Etiquette. An email reply must answer all questions. Comstock Images/Comstock/Getty Images . While writing an email seems simple enough, there are mistakes many employees make when sending or receiving work messages. Writing business emails is not difficult but it is highly important to follow the email etiquette rules so that your email conveys the necessary information without any misunderstanding. All work is written to order. Be Precise: Before you start writing the mail, consider the reason for sending it. Just delete them. It ensures that no misunderstandings and mistakes are created that may result into inappropriate comments for you. In this model, the users sends and receives information on their own computer terminal. Try not to use the cc: field unless the recipient in the cc: field knows why they are receiving a copy of the message. We've received widespread press coverage since 2003, Your UKEssays purchase is secure and we're rated 4.4/5 on The user should not use slang terms, abbreviations, excessive ellipses, or write in all capitals or lowercase letters. Is it Illegal to Access Someone Else's Email? If you don’ t include one, it can land you or your company into legal problems. If you need assistance with writing your essay, our professional essay writing service is here to help! When Email and Text Messages are NOT Appropriate at Work. If you are replying to an email, you have to follow all the business email etiquette rules mentioned above. Rounding off our list of 10 emails sins to avoid at work is….communicating ONLY through email. Use of casual abbreviations like LOL (laugh out loud) or BTW (by the way) is not appropriate in business emails. We will write a custom Essay on The Etiquette of E-mail Correspondence specifically for you for only $16.05 $11/page. Advertising tool: Many individuals and companies are using e-mails to advertise their products, services, etc. - sending an email to a user falsely claiming to be a legitimate company to scam the user into providing information, such as personal information and bank account numbers on a bogus. Also, don’t use it to communicate confidential information and never include racially and sexually discriminating jokes or comments. With a predicted 306.4 billion emails sent and received each day in 2020, it’s vital for employees to get email communication right. E-governance refers to the use of information and communication technologies (ICT) on behalf of the … Applying the basic etiquette to your emails will make your message professional and sincere. The tone of voice in emails is often misinterpreted as offensive or sarcastic. Each E-mail user has a 'mailbox' with a unique address into which messages can be sent ready for the recipient to collect and read. 2. So, read the email once again before you hit the ‘send’ button. There are a lot of emails that contain viruses and a lot of sites that are not safe to use, especially if you have personal information on your phone. Learn about etiquette tips, see examples of well written electronic business messages and understand how to apply all of this on the job. – E-Mail Etiquette » General etiquette » Sending effective messages » Form and tone of the messages » Responding to messages » Organizing the different parts of an email Email Etiquette. There are three awfully good reasons to take time for proper email etiquette in your organization: Professionalism: Proper email language and rules for your company will convey a professional image. It can also know as netiquette i.e network etiquette. Try to compress attachments and do not send large attachments; that may lead to a problem at the receiver’s system. Formatting: While formatting the emails, be very careful. Our academic experts are ready and waiting to assist with any writing project you may have. Registered office: Venture House, Cross Street, Arnold, Nottingham, Nottinghamshire, NG5 7PJ. Reply to e-mails within 24 hours. advantages of email etiquette 301 certified writers online. There are many email etiquette rules that can cause emails to seem stiff and formal. The e-mails, though beneficial in our day-to-day life, has got its own drawbacks that are off late coming to the fore. E-mail is one of the many technological developments that has influenced our lives. The recipient needs access to the internet to receive email. Disadvantages of using email Despite the host of benefits, there are certain weaknesses of email that you should be aware of, such as: Spam - unsolicited email can overwhelm your email system unless you install a firewall and anti-spam software. The recipient should be addressed by the appropriate titles. 10 top tips for email etiquette . Anything incorrect could result in problems to both the parties. E-mail is a system of creating, sending and storing textual data in digital form over a network. This can lead to annoyance and unwanted responses or a flame mail too. Looking for a flexible role? Long emails, filled with unnecessary information can be irritating and the reader may leave it in between. Do you have a 2:1 degree or higher? Read about our approach to external linking. Crowded inbox. From simple essay plans, through to full dissertations, you can guarantee we have a service perfectly matched to your needs. Learn about etiquette tips, see examples of well written electronic business messages and understand how to apply all of this on the job. However, the computer is used only for connecting to the e-mail architecture. Signature: Email signatures can be funny or interesting quotations, your name with your designation, company name, address, contact details, etc., but they must be brief and not more than five lines. Emails are delivered extremely fast when compared to traditional post. To export a reference to this article please select a referencing stye below: If you are the original writer of this essay and no longer wish to have your work published on then please: Our academic writing and marking services can help you! E-mail . Our tips from experts and exam survivors will help you through. Email is just one of the types of electronic communication available to us. Electronic mail or email is a means of sending messages, text, and computer files between computers via the internet. Study for free with our range of university lectures! Check whether you have attached the files required and also mentioned about them. Format a standard ‘signature’ for emails which includes: full name, title, department, telephone numbers and e-mail address. Viruses. 12 Advantages and 6 disadvantages of email and other types of electronic communication. No plagiarism, guaranteed! Print . Email & Text Etiquette. 1st Jan 1970 Registered Data Controller No: Z1821391. Confirm whether the file and image format can be viewed at the receiver’s end. From avoiding the "reply all" button to … 1. A badly written email may hamper not only the image of the individual sending it but also of the organization he belongs to. E-mail stands for 'Electronic Mail'. Liability: Emails are company documents. Do use a professional salutation. Employees are now luckily able to make use of the many advantages of email. If you use the color or highlight options, make sure that the text is easily visible. Doing so means that you are SHOUTING. 571-331-4666. In a work place, communication is extremely important. Include Disclaimers: Make sure that you include all the business disclaimers recommended by your company. Email etiquette refers to a set of dos and don’ts that are recommended by business and communication experts in response to the growing concern that people are not using their email effectively or appropriately. Written by: Tasos Vossos. Follow the same rule for the subject line, don’t make it too long. So, always check and recheck, be sure and only then hit the ‘send’ button. As said first impression is the last impression therefore the subject line which majorly reflects the theme or content should be simple, concise and directly related to the content. Subject: The subject must be meaningful and relevant to the body text. Don’t forward emails containing such language or hoax emails, spam emails and chain emails. Read Before You Hit ‘Send’: Though you are confident about your language and feel you have followed all the email etiquette rules, minute mistakes can still remain in your email. Disadvantages of Email. Reference this. Text … Hacking. Remember, you want to have a simple looking email not an attractive one. Jot down the points to be covered in the mail. Viruses are easily spread via email attachments (most email providers scan emails for viruses on your behalf). Avoid Long Sentences: A sentence should be not more than 20 words. What Are the Benefits of a Business Administration Degree? Remember to use the same manners as if you were talking to them in person. Today, business emails have become a routine in the work schedule. Disadvantages: Everyone seems to use email for every type of communication even when it’s not necessary, therefore clogging up your inbox. Do not attach unnecessary files. Some added points too need to be considered while doing so. VAT Registration No: 842417633. It is a common way by which now everyone communicates. This is typically used to distribute updates or issues. Efficiency: Emails that get to the point are much more effective than long-winded or poorly worded emails. 10 Rules of Email Etiquette To Improve Business Correspondence. Efficiency: emails that get to the point are much more effective than poorly worded emails. Email Etiquette Rule No. Today, business emails have become a routine in the work schedule. Extra long signature lines take up more space than the message itself and seem to be irritating. However, it is often the preferred form of communication in business settings. Emails can be sent to one person or several people. Learn More . Abbreviations and Emoticons: Use only globally recognized abbreviations. Look at others and smile, giving them a brief nod. Also, if you need to attach one, make sure it is the right one and you are not attaching something else in a hurry. A simple mistake might lead to a big problem in email communication. If possible, state … 10: Solely Communicating Vital Information Via Email – Never Verbally. … Find a quiet space with no echo and background noises. Emails can be sent 24 hours a day, 365 days a year. Spam. Emails demand a prompt response. People copy you in on irrelevant email trails, again flooding your inbox! Specifically, with having email and Internet on your phone. Email . Webmail means emails can be sent and received from any computer, anywhere in the world, that has an. Here are some email etiquette rules to help you write a decent and professional email. You and your company might land in unnecessary trouble. Share best practice email etiquette. Also, avoid using passive voice. Avoid unnecessary use of colored fonts, highlights, various font styles and sizes, bold, italics and underline options. Email or electronic mail or e-mail digital messages from an author to one or more recipient Now a days it had become a basic source of communication whether personal, professional or socially. Basically, you must keep in mind that there is a human being at the other end of your email messages. Use the spell check option, if available, and proofread it manually as well. As we said earlier, email is fantastic. It is very easy to communicate effectively with anybody … We all need uninterrupted periods of time to accomplish tasks that require deep thought or focus. Advantages & disadvantages of e-governance. Keep the paragraphs short and keep a blank line between each paragraph. Related. Proper use of grammar and sentence structure is indicative of intelligence and professionalism. Email can be seen as too formal or impersonal. GET IN TOUCH WITH US Email has many disadvantages that may cause people to prefer other forms of communication, such as texting.